Keeping a healthy distance
Conferences in times of Corona
We offer your guests a safe and hygienic room for your conference.
This includes compliance with distance requirements, disinfection options, cleaning and disinfection plans, 1 hygiene officer on site, visual information for guests on hygiene protection measures, specially trained employees.
From July 8th, 2020, the previously applicable person restriction will be applicable to events for a non-arbitrary audience, including in particular for private celebrations (e.g. weddings, funerals, birthdays, school graduation parties and club and party meetings) and non-public meetings (e.g. conferences) as well as for meetings in the The meaning of the assembly law is based in Bavaria
200 people outdoors or
100 people raised in closed rooms.
With a fixed seat allocation per guest, an extension to 200 people in closed rooms is possible with the appropriate approval.
RULES IN THE MEETING ROOM
All guests and employees must wear a mask when entering the room.
Due to the obligation to provide evidence, the organizers are obliged to keep an attendance list of all people in the room.
No food will be served in the meeting room.
According to current regulations, our conference rooms are prepared for you in rows of chairs with a distance of 1.5 m between the guests. Alternatively, other seating options or table groups of 10 people can be seated at a distance of 1.5 m from the next group (additional costs may apply).
MEASURES FOR YOUR SAFETY
Disinfectants are available.
The beverage stations are equipped with screw cap bottles.
The coffee / tea stations with sugar / milk / tea are packed.
During the breaks, doorknobs and, if necessary, the lectern are disinfected.
Disinfection of tables, chairs and floors in the evening is a matter of course.
We are happy to organize a plexiglass mask for more freedom of movement (for a fee).
A small set-up with gloves and disinfectant is available.
When using the pointer / remote control / flipchart etc., the speaker is obliged to wear gloves.
Disinfection after each speaker can be carried out by our service (subject to a charge).
The moderator's case is equipped with gloves.
The use of the contents of the moderator's case is only permitted with gloves.
Lunch & Dinner:
We do not offer buffets, instead we offer selected menus based on the recommendation of our chefs.
Until the first coffee break, guests have the opportunity to choose the main course of the day.
We place disinfection racks in front of the restaurant entrance.
The allocation of seats is based on the current regulation of max. 10 people per table and a distance of 1.5m between the tables. On request and subject to availability, exclusive rooms can also be offered with additional costs.
Take place at a central point with sufficient space.
Our coffee breaks will be staggered from other events. We offer the meals during the coffee breaks in "to go bags" with a selection of regional and healthy dishes.
General information about your event booking:
GENERAL HYGIENE RULES
Doors to the respective rooms within the event location are to be kept open, as far as permitted, so that virus transmission via the door handles can be avoided.
Doorknobs, handrails on staircases, surfaces that are frequently used (furniture, tables, counters, toilets, especially toilet flushing, taps, etc.) are regularly cleaned and disinfected.
Where possible, high-traffic surfaces (handrails, cloakroom and accreditation counters, visitor furniture, etc.) should be temporarily sealed using suitable means.
Dispensers with disinfectants are clearly visible at all entrances and exits to the event location. In addition, there are at least 1 individual donor per 50 visitors at critical points within the venue.
There are also enough donors in the toilet facilities
RULES FOR PARTICIPANTS AND STAFF
The number of people working at the same time within the event location is reduced through equalization during the construction and dismantling work as well as through the formation of smaller working groups with fixed-time work areas. The consideration of the hygiene regulations, the distance regulations and the other occupational safety standards SARS-CoV-2 is guaranteed at all times.
By recording all those involved in the various trades in advance as well as the complete chronological recording of the attendances and absences at the event location, all the people involved in the event, including their contact details, must be made available to the health authorities at any time for tracking possible chains of infection, even after the event.
Instruction in the hygiene measures introduced at the event location, the necessary rules of conduct as well as responsibilities and contact persons will be guaranteed - on site in writing in advance and when entering the event location.
All participants and guests involved in an event will be informed in advance by the organizer about the necessity of personal carrying and any wearing of mouth and nose protection. This must be carried with you at all times within the venue and must be carried if there is a risk that the minimum distances are not exceeded. Violations can lead to the exclusion of persons.
COLLECTION OF PARTICIPANTS
In order to be able to track and isolate possible chains of infection, it is necessary that all participants and visitors are known and electronically recorded with their contact details. Entering and leaving the venue must be electronically recorded and documented. These data must subsequently be made available to the health authorities if there is a justified need in compliance with data protection.
VENTILATION OF THE EVENT VENTILATION
Appropriate ventilation of the entire venue is guaranteed. Sufficient and regular ventilation is ensured, especially in lower and smaller rooms.
If necessary, further measures are to be applied as follows:
Active involvement of a moderator in accompanying visitors. This not only controls and guides through the event, but also instructs and informs the guests about the safety and hygiene precautions to be observed at the beginning, but also during the event.
PARTICIPATION, SHOWCASES, SPONSORSHIP, SALES AND EXHIBITION STANDS
Participation and interaction are only possible under very strict conditions, which are set out in the individual hygiene concept. The focus here is on "demonstrating instead of trying out". Displays and devices that are necessary for testing must be disinfected after each use by a visitor.
Gatherings around stands, showcases and attractions must be prevented. The minimum distance rules must be observed at all times and the face mask must be worn in areas where the minimum distance cannot be maintained.
Subject to changes